Career Questions and Answers
How do you file medical records?
Asked by sally b
I am about to graduate trade school, and I am applying for a medical record job. I do not know how to file medical records, can any body help me?
The medical records is by Last name and Account number.....
A:
Best Answer:
Depends on each practices' own filing system, some go by acct number, others by Last name.... I work in a vet clinic and we are paperless.. (thank goodness!) so I don't have to go through that filing hell again!
A:
This depends on the filing system at the facility you are going to. There are many types of systems; straight numeric which is a system where each patient gets a number in succession. ie, the first patient ever is assigned 1 and then each patient thereafter is in count, second patient is 2 etc. These charts are usually set up as five digits, ie. 00001, 00002.
Then there is alpha, where the chart is filed strictly in alphabetical order.
Then there is Alpha-numeric, for example we will take my name Winter Aires. My chart may be filed as Ai-267 then if there was someone names Winter Aries her chart may be filed Ar-267.
The most common system in use is called a terminal digit filing system. With this system the last couple of digits are the first numbers filed by, then the middle digits then the first digits. Lets say you have three charts they are numbered
01-23-45, 01-24-46, and 01-28-45
They would be filed:
01-23-45
01-28-45
01-24-46
As for the order in which documentation is filed in the chart, each facility has their own file format.
Good luck! I have worked in Health Information for 20 years and I love it!
Answered by winteraires
Best Answers are selected by the person who asked the question or other Yahoo! users.
Find out more at
Yahoo! Answers
