PURPOSE:

Provide executive administration support to the CEO and CFO as well as supervisory leadership for an administrative team responsible centralized admin, office services/facilities, and receptionist desk.

RESPONSIBILITIES:

Executive Support – as a representative of the executive team…

- Coordinate meeting schedules – to include board of directors’ meetings

- Provides assistance in planning and arranging travel

- Preparation of PowerPoint presentations and Word proposals

- Answers phones and fields call as well as takes messages

- Prepares and submits expense reports

- Provides assistance with a variety of business related research

- Assists in maintaining company files

- At times may be required to provide assistance to other AWS executives

Administration and Office Services Support

- Supervises administrative assistant staff (reception and office services*)

- Overall responsibility for the Company’s travel activity

- Inventory, ordering and stocking of company office supplies, furniture, etc.

- Plans and coordinates company meeting events

- Response to, coordinates and tracks facility related requests

QUALIFICATIONS:

- BS/BA in a related field or equivalent education and experience

- Requires 7 – 10 years’ progressively responsible administration experience with a minimum of 5 years’ in a similar role with supervisory/lead experience

- Exceptional organizational skills and ability to handle confidential information in a discreet manner

- Professional demeanor

- Outstanding interpersonal, team and customer service skills

- Experienced user of Microsoft Office Suites i.e. Word, PowerPoint, Excel, user knowledge of other software business tools is a plus

- Demonstrated ability to be multi-tasking in fast-paced environment; ability to meet deadlines

- Excellent writing and proofreading skills