Minimum Qualifications:
*Bachelor’s Degree in Public Administration, Business Administration or related field, five years experience in managing both the operational and administrative functions in government contract administration, planning, budgeting and human resource management, two years in a supervisory capacity.
*Must be eighteen years of age.
*Must be a United States Citizen.
*Must possess, or ability to obtain within first thirty days of employment, and maintain a valid New Mexico Class “D” driver’s license.
*Successful completion of mandatory drug screening and subsequent random drug and alcohol screenings.
*Successful completion of the background investigation, including FBI fingerprint check.
*Must not have been convicted of a felony or other crime involving moral turpitude.
Preferred Qualifications:
*Master's Degree in Public Administration, Business Administration, or related field.
*Experience in the administration and procurement of federal contracts and grants.
Position Summary :
Under general direction of the Fire Chief, manages the administrative functions and staff of the Los Alamos Fire Department (LAFD), including compliance with and administration of the National Nuclear Security Administration (NNSA) Cooperative Agreement, state, federal and local regulations and statues, and Los Alamos County. Oversees department financial and budget operations, personnel management and property management. Maintains confidentiality of privileged information.
The general level and nature of this position are described in the headings below. This is not an all- inclusive list of all responsibilities, duties, and skills required of personnel in this classification.
Knowledge, Skills, and Abilities:
*Knowledge of state, federal and local government purchasing and auditing policies and procedures.
*Knowledge in human resources management policies and procedures.
*Knowledge of statistical compilation and analyses.
*Knowledge of finance, accounting, budgeting, and cost control procedures.
*Knowledge of supplies, equipment, and/or services ordering and inventory control.
*Knowledge of office management principles and procedures.
*Knowledge of contracts and grants preparation and management.
*Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
*Skill in problem solving, human relations, and time management.
*Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
*Skill in organizing, preparing and presenting information clearly and concisely, both orally and in writing.
*Skill in using personal computers and standard business software.
*Ability to maintain confidentiality.
*Ability to develop and maintain recordkeeping systems and procedures.
*Ability to supervise and train assigned staff, including organizing, prioritizing, and scheduling work assignments.
*Ability to communicate effectively, both orally and in writing.
*Ability to make administrative/procedural decisions and judgments.
*Ability to assess operational requirements and to plan and organize work flow patterns and schedules.
Essential Duties & Responsibilities :
*Oversees and/or coordinates the collection, compilation, and analysis of program activity data. Develops, writes, and presents comprehensive statistical and narrative program reports.
*Establishes, implements and communicates goals, objectives, policies and procedures in accordance with agreement requirements.
*Improves staff effectiveness by participating in hiring, counseling, training, managing performance; planning, delegating, monitoring, and appraising job tasks and results in a timely manner.
*Manages daily administrative operations of LAFD and provides direct supervision to subordinate employees.
*Assists in and provides input to determining strategic objectives for the organization, including research, trend analysis, and compilation and preparation of statistical, regular, and ad hoc reports. Assists with program/project development.
*Participates in the formulation of organizational policies, systems, and procedures. Ensures that fiscal, administrative, and human resources practices are in keeping with appropriate laws, regulations, and policies.
*Represents LAFD at various policy-making, agreement negotiations and operating committees.
*Serves as primary liaison and coordinator between LAFD and other internal and external constituencies on strategic administrative and operational issues.
*Coordinates and oversees the day-to-day management of supplies, equipment and facilities for the organization, as appropriate, to include maintenance, inventory management, logistics, security, and related activities.
*Supervises and trains clerical and support staff and/or interns in performance of programmatic and administrative activities.
*Manages and updates confidential files and records, ensuring that ethical and legal guidelines are maintained.
*Oversees activities to assure compliance with the terms and conditions of the agreement. Assures that agreement deliverables are completed and submitted within specified time limits.
*Functions as a member of the Fire Department Senior Management Team.
*Oversees the development and preparation of the department budget for submission to Los Alamos County and NNSA/LANL. Assures the development and management of the necessary financial and reporting systems in support of the NNSA/LANL agreement to provide timely, accurate cost data, budget forecasts, and accurate tracking and classification of expenditures.
*Provides management support, directly and through staff, to encourage quality initiatives, continual process improvements and cost savings initiatives.
*May be required to respond to major fire incidents, Emergency Operations Center, or Tactical Operations Center to provide administrative support.
*Maintains confidentiality of all privileged information.
*Contributes to a team effort and accomplishes related results as required.
*Performs other duties as required.
Physical Demands :
While performing the duties of this job, the employee regularly is required to sit and stand; taste or smell; have manual and finger dexterity; stoop, and talk or hear. The employee is frequently required to walk, and climb stairs. The employee is occasionally required to crawl, reach above shoulder level, crouch, kneel, balance, push/pull, and carry. The employee must occasionally lift and/or move up to 25 pounds.
Work Environment :
Work is performed in an office setting with a moderate noise level and in outside environments with moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises. Work environment involves some exposure to hazards or physical risks, and requires following basic safety precautions. Travel, attendance at various meetings, and work outside of the normal business hours may be required. Required to respond to call back support for Fire Department Operation Center (DOC), and Emergency Operation Center (EOC) assignments. May be required to work extended hours and various work schedules
This position requires mandatory and random drug and alcohol testing and screening; therefore, all applicable federal/state regulations or laws and county rules and policies covering random, post-accident, pre-hire, and return to duty testing will be conducted prior to and during employment.
Each and every county position requires the following professional skills and abilities as key and necessary elements of performance. Employees are required to:
*Demonstrate regular and reliable attendance;
*Work well with others and participate fully in a team oriented environment;
*Interface with other employees and customers in a courteous and respectful manner;
*Project positive support of their department and all county organizations at all times; and,
*Maintain and enhance the county’s commitment to customer service excellence.
How to Apply :
County application is required. Apply at the Human Resources Division, County of Los Alamos, 2451 Central Avenue, Suite B, Los Alamos, NM 87544. Applications are available in our office, at www.losalamosnm.us or by calling (505)662-8040. All vacant positions are listed on the above website and on our Job Line at (505)662-8039.
If you are an individual with a disability who is in need of an auxiliary aid or service to participate in the examination process, notify the Human Resources Division at (505)662-8040 at the time of application. Some documents can be provided in accessible formats. Contact Human Resources at the above number if an accessible format is needed.
Applications become a public record upon receipt and may be made available for public inspection.
Selection Procedure:
The Incorporated County of Los Alamos does not discriminate on the basis of race, color, national origin, sex religion, age, sexual orientation or gender identity, disability, or veteran status in employment or the provisions of service.
LOS ALAMOS COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
