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Executive Assistant to the CEO (180756-618): Open Solutions Inc.

Open Solutions Inc. has a full suite of software products and services designed to allow banks, thrifts and credit unions to better compete in today’s aggressive financial services marketplace, and expand and tap their trusted financial relationships, client affinity, community presence and personalized service.

We seek an Executive Assistant for the executive administrative office to the Chief Executive Officer of our fast-growing organization. Our Executive Assistant must have clear communication skills, be detail-oriented, and be a self-starter. You will handle travel arrangements, complete expense reports, schedule appointments, screen access, coordinate many meetings, and fully support the Senior Executive Assistant to the CEO in this position.

As the Executive Assistant, you will

• perform designated administrative activities to support the CEO
• manage the CEO's calendar and schedule his appointments
• arrange complex and detailed travel plans and itineraries, and compile documents for travel-related meetings
• screen incoming calls and correspondence (hard and soft) and respond independently when appropriate
• organize and appropriately handle sensitive and confidential information
• prepare expense reports, job requisitions and check requests as required
• gather and prepare senior-level updates for weekly, bi-weekly, bi-monthly and quarterly meetings
• have daily interaction with Boards of Directors and CEOs from other organizations
• prepare and plan Board of Directors meetings
• organize special high-level meetings on- and off-site.

To qualify for this position, you must have:

• at least ten-plus years of administrative assistant experience
• at least five years of executive assistant experience
• at least an associate's degree - bachelor's degree preferred
• professional interpersonal and communications skills
• complete proficiency in Microsoft Office (Word, Excel and PowerPoint)
• multi-tasking skills to accommodate a demanding, fast-paced, changing environment
• flexibility to accommodate a varying schedule required by an executive who travels internationally
• superior coordination skills
• experience in tracking/ERP software (PeopleSoft, SAP, Salesforce.com, ACT!, Goldmine, etc.).

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