Legal Secretary II: CROWELL & MORING LLP
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Legal Secretary II
Irvine, CA
Crowell & Moring LLP is an international Firm which employs over 700 talented attorneys and professionals in the fields of accounting, human resources, administration, information technology, legal support, reference services, and operations. Our Washington, DC headquarters has been voted among the best places to work in DC by the Washington Business Journal. We can promise that you will love our culture and enjoy working with our energetic team!
We are currently seeking a talented and hard-working Legal Secretary for our Irvine, CA office to provide secretarial support to assigned attorneys. This position will require attention to detail, great organizational skills and a strong customer service attitude. Don't miss the opportunity to work for an exciting and dynamic law firm located in the John Wayne Airport area of Orange County.
Overview of Responsibilities:
- Coordinate input and compilation of attorney time.
- Responsible for substantive preparation of client billings. Helps in the design of new formats, etc.
- Edit and finalize legal documents.
- Coordinate mailings and distributions.
- Proofread documents to ensure accuracy of copy, grammar and punctuation.
- Receive and screen telephone calls in a manner consistent with office policy and the preference(s) of attorneys.
- Open, sort and distribute mail in compliance with office policy and procedure and in the manner specified by the attorney(s) supported.
- Create and maintain filing systems and databases to ensure accurate and efficient retrieval of data.
- Coordinate conferences, meetings, appointments and preparation of materials.
- Maintain calendar of meetings, business trips and upcoming events.
- Coordinate travel arrangements by securing air, hotel and car reservations.
- Maintain logs and records of group activities and assist practice group leaders in the development of various data.
- Draft routine correspondence and compile data and documents.
- Serve as an information resource on Firm policies and procedures, refer questions to Administration when appropriate.
- Coordinate with other secretaries, service departments and outside vendors (as appropriate).
- Advise, consult, negotiate or present issues to others within the practice group/firm in order to gain cooperation and acceptance of ideas and actions.
- Resolve major issues involving external client service coordination, billing and adjustment or special information needs over the telephone or in person.
Knowledge, Skills and Abilities:
- Complete knowledge and understanding of local CA court rules and e-filing procedures.
- Working knowledge of legal terminology and procedures.
- Ability to accurately type 70 wpm.
- Thorough command of the English language including excellent spelling, grammar and punctuation. Expert knowledge of document forms and styles.
- Expert proficiency in the use of WindowsXP and MS Word. Proficient knowledge of MS Excel and MS PowerPoint.
- Must be detail oriented and able to communicate effectively in oral and written forms.
- Ability to manage multiple tasks.
- Must be able to follow directions.
- Ability to work well under pressure, meet deadlines and remain calm while dealing with difficult situations and changing work environments.
- Ability to work overtime hours as requested.
- Ability to lift and carry items weighing less than 25 lbs.
- Ability to communicate with co-workers and outside parties.
- Visual acuity sufficient to permit performance of job functions enumerated above.
Required Experience:
- High School Diploma or GED required. AA/BA/BS degree or equivalent specialized training a plus.
- Minimum 10 years' secretarial experience, 5 of which must be legal. Education may be considered in lieu of some work experience.
Crowell & Moring LLP offers a competitive compensation and comprehensive benefits package which includes progressive options such as back up child care, wellness programs, cultural events and social activities. We take great pride in our positive, friendly culture that rewards hard work and success, at the same time recognizing the importance of family and community service.
If you are interested in this opportunity or in exploring other available positions at the Firm, please visit http://www.crowell.com/careers to apply online.
EOE m/f/d/v
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