Paperwork Reduction: Genuine Parts Company/NAPA Auto Parts
Paperwork Reduction 
Genuine Parts Company, founded in 1928 and the parent company of NAPA Auto Parts, is a service organization engaged in the distribution and sales of automotive replacement parts and supplies (NAPA), industrial replacement parts (Motion Industries), office products (SP Richards), and electrical/electronic materials (EIS). The Company serves numerous customers from more than 1,800 operations and has approximately 30,800 employees.
The job of the paperwork reduction person is to ensure that the assets of the stores are accounted for and protected from a paperwork standpoint. The details of this important operation are as follows:
Job Summary
- Coordinate all the store reports and ensure they are correct and timely.
- Review and check the scanning of cores and defects by the DC to ensure that all credits are accounted for.
- Track all of the class return discrepancies from what was pulled at the store versus what was credited by the DC.
- Develop and maintain a close working relationship with the asset protection manager.
- Other duties as assigned.
Major Responsibilities - Daily
- Matching Golden Rods to the COM040/COM150
- Fill out OS&D’s
- Check on all JOEI’s, Credits, Factory Directs, RGN Credits, and OS&D Credits
- Ensure that all paperwork is in the daily store packet
- Review inventory status report (RPT013)
- Process OS&D’s, RGN’s and other credits.
- Log outstanding open credits in a RGN spreadsheet
- Clear all credit that are received by the store against the RGN spreadsheet
- Match daily RPT130 reports against the weekly core (RPT044) and defect (RPT045) reports.
- Compare these reports against the DC core and defect scan report in the AS400
- Identify and log all discrepancies on an Excel spreadsheet and e-mail to the asset manager, district manager, and DC operations manager daily.
- Review and audit all cash refund, cash void, and zero cash exchange invoices to ensure that there are initials in the REF BY, VER BY fields as well as a signature of the customer on the invoice.
- They will match the store totals cash refund invoices (run a tape) against cash refund total on the daily TAMS cash received journal (SA14).
- They will notify the asset manager of any discrepancies in the cash refunds.
- They will track all class returns, and RGN’s and identify the discrepancies. These will also be sent to the asset manager for review.
Major Responsibilities – Monthly
- Stock correction sheets are due to the paperwork reduction office by the 25th of each month. While processing these they will need to add any items found on the Golden Rods (i.e. – labels, class boxes, and other expense items billed to inventory) that have not already been expensed.
- Process all rebates and log variances. (RPT025 and DC greenbar report)
- Complete variance report – TAMS inventory, GL inventory, and any class returns and send to district office for review.
- Battery warranty forms that will be given to the ESG representative for processing.
Education/Certification
- Basic understanding of accounting.
- Strong PC literacy
- A good understanding of TAMS and Excel.
- A working understand of the AS400
- Understanding of Procomm Plus
- Clear and concise written and verbal communication skills
|
