Executive Administrator: Visa

ABOUT THE COMPANY

Visa operates the world's largest retail electronic payments network and is one of the most recognized global financial services brands. Visa facilitates global commerce through the transfer of value and information among financial institutions, merchants, consumers, businesses and government entities.

We offer a range of branded payment product platforms, which our financial institution clients use to develop and offer credit, charge, deferred debit, prepaid and cash access programs to cardholders. Visa's card platforms provide consumers, businesses, merchants and government entities with a secure, convenient and reliable way to pay and be paid in 170 countries and territories.

RESPONSIBILITIES

Position Summary

The Executive Administrator role provides direct administrative support to a member of Senior Leadership, typically a Sub-function Head or Regional Function Head as well as general assistance to other team members. This position handles details of a highly confidential and critical nature and requires a broad working knowledge of departmental and company policies and practices.

Job Scope

This role is an individual contributor with a primary focus on execution. This position is at a developing professional level and solves a range of straightforward problems/analyzes possible solutions using standard procedures. This position receives a moderate level of guidance and supervision.

Responsibilities

• Manage a complex senior executive calendar that includes scheduling meetings and travel, video conferences, trainings (off-site and / or internal), group events and booking conference rooms.
• Perform administrative support duties, including but not limited to drafting and typing correspondence, making copies, preparing binders, answering and screening managersÂ' phone calls and directing inquiries to the proper party within the team, and maintaining and ordering office supplies.
• Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside companies.
• Help manage departmental communications to internal key stakeholders.
• Prepare meeting materials including assisting with the creating of the presentation, handouts and other related materials as well as printing, binding and collating of materials.
• Coordinate conference/meeting room set-up, order catering, and make logistical arrangements.
• Assist with developing and updating complex PowerPoint presentations, Excel spreadsheets and documents in support of team activities.
• Handle contract management, monthly budget tracking (including POs, invoices and accruals) and updating and interfacing with accounting as needed.
• Process expense reports and provide general information to incoming calls regarding Accounts Payables, Purchasing, Travel Policy and Expense Reporting.
• Coordinate setup up of new employees and office space as needed.
• Support projects as needed for senior executive.
• Provide back up assistance to other administrative support team members as needed.

REQUIREMENTS

• Associates degree or equivalent; Bachelors highly preferred; Typically requires a minimum of 6-8 years of administrative experience supporting a senior executive preferably in a global, public company.
• Discretion combined with poise and professionalism in all communications.
• Experience in supporting a senior executive in a fast paced environment.
• Must be able to exercise good judgment regarding information which may be confidential or material, non-public.
• The ability to operate effectively and efficiently in a challenging, fast-paced environment with little supervision.
• Ability to multi-task and prioritize work with a strong attention to detail.
• Excellent planning, organizational and written and verbal communication skills.
• Exercise good judgment in setting priorities and interacting with internal and external contacts.
• Advanced proficiency in Microsoft Office and demonstrated strength in developing complex PowerPoint presentations (all applicants subject to Microsoft skills testing).
• Customer service-focused with ability to work collaboratively with others.
• Must be proactive and solution oriented, looking for ways to add value and assist the team).