Vice President of Administrative Services job in San Jose, CA: Education/Training and Clerical/Administrative careers

SAN JOSE/EVERGREEN COMMUNITY COLLEGE DISTRICT

Vice President of Administrative Services

The Vice President of Administrative Services is responsible for planning, organizing, controlling, and directing the administrative functions and services of the college including fiscal and budgetary systems, coordination of campus food service, vending contracts, campus technology, and media support services, accreditation responsibilities; facilities master planning, safety, and other administrative areas. As chief business officer for the college serves on the executive leadership team.

This is a full-time, 12 months per year, classified management position.

Reporting to the College President, the Vice President of Administrative Services oversees the daily operations of the financial, plant, and information technology functions of the College.

Message from the Chancellor
"We value, honor and respect the multiple cultural traditions represented in our students' heritages. We stand for social justice, and we practice our conviction with kindness, patience, understanding and respect for our elders. We believe that our time-honored traditions are the way to peace. Being a microcosm of the world provides our region and our colleges with a powerful advantage in this new global economy, for the future belongs to those who can comfortably interact and effectively communicate with the peoples of the world.

"Come share your journey with us. If we succeed, our students shall travel through life displaying human qualities that encourage being tough, yet gentle, humble but bold, while being swayed always by beauty and truth."

Rosa G. Perez, Chancellor

Opportunity Type:
MANAGEMENT EMPLOYMENT OPPORTUNITY

Posting Date:
07-24-2009

Closing Date (by 5:00PM):
09-08-2009

First Review Date (if Open Until Filled):
Not applicable

Posting Number:
0010131

Work Location
Evergreen Valley College

Division:
Finance and Administrative Services

Position status:
Full-time

Academic Position Type:
Not Applicable

Academic Position Term:
Not Applicable

Salary Range:
$116,759 - $135,164 Annual Salary (Range 34: Management Salary Schedule Fiscal Year 2007-2008)

Benefits Available:
Medical, Dental, Vision, Life Insurance, Income Protection and Retirement. Management positions include 20 vacation days, 17 holidays and 6 Administrative Leave days per year.

Employment Start Date:
As soon as possible

Duties and Responsibilities:
1. Advises the President on college business issues and the fiscal impact of policy options. Provides financial analysis, long-range financial projections and long-term planning to assist the administration in making sound fiscal decisions. Recommends fiscal procedures for efficient allocation of resources for all college operations.

2. Directs the Supervisors of Business Services and Campus Technology Support Services, enabling them to effectively carry out their respective roles; oversees the program review of these departments.

3. Selects, trains, supervises and evaluates program managers and other staff; coordinates the work of Administrative Services with other major college divisions and District Administrative Services.

4. Assumes responsibility for timely and accurate preparation, submission and administration of the college budget. Coordinates the college budget planning process including the distribution of materials and information regarding budget preparation for all college programs and sources of funding. Oversees, administers and coordinates all expenditures within the college budget.

5. In concert with department managers and supervisors, controls and directs the classification of all college expenditures; monitors all purchases and contracts for compliance with funding requirements and state and federal laws governing the use of public funds.

6. Serves as a liaison to various district services including accounting, budgeting, payroll, purchasing, human resources, maintenance, custodial, information services, police services, risk management and insurance.

7. Provides information for short-term problem-solving and long-range facilities planning; communicates with appropriate custodial and maintenance managers regarding the priorities and needs of the college; participates in related committees.

8. Researches and analyzes information/data; prepares or supervises the preparation of a variety of college, state, and federal reports; makes presentations.

9. Develops, negotiates and authorizes contracts and agreements.

10. Acts as college liaison for contracts affecting the college such as Food Services, and administers contracts as appropriate.

11. Attends Board of Trustees meetings; prepares agenda materials and reports.

12. In coordination with the Vice Chancellor for Administrative Services, represents the college to appropriate local, regional, and state agencies and organizations such as the State Chancellor's Office, the Chief Business Officers Organization, and related task forces.

13. Ensures college compliance with all applicable statutes and regulations regarding district accounting, purchasing, payroll and fiscal reporting policies and procedures.

14. Reviews related legislation, code, policies, and procedures; apprises others of pending or needed changes to current practice; recommends the development of or revision to district policies and procedures.

15. Performs other related duties as assigned by the President.

Duties and Responsibilities Continued:
Not applicable

Knowledge, Skills and Abilities
Knowledge:

1. Educational institution operations, business and administrative practices; educational and governmental accounting and audit standards and practices
2. Complex information systems
3. Federal and state laws and regulations pertaining to public higher education
4. Federal and state labor laws
5. Business management, leadership, supervision
6. Technology/Computing; Commonly used software and communication mediums

Skills and Abilities:

1. Effectively communicate critical budgetary issues to the President, leadership groups, the college, and the general community.
2. Communicate effectively both orally and in writing, including writing complex proposals and producing written market-oriented material.
3. Demonstrated ability to effect innovative solutions to management and operational issues.
4. Ability to analyze a wide variety of technical, business, and fiscal issues.
5. Skills to organize, direct, oversee, and lead complex operations.
6. Ability to manage time effectively, resolve conflicts and organize work.
7. Proficiency in the use of standard word processing, spreadsheet and communication software.

Minimum Qualifications:
1. Bachelor's degree in related field required, or equivalent combination of education and experience for which similar knowledge and abilities could be acquired.

2. Five years of increasingly responsible experience in the administration of related areas, including a minimum two years in a supervisory capacity.

3. Demonstrated sensitivity, knowledge, and understanding of the diverse academic, socioeconomic, gender, cultural, disability, and ethnic backgrounds of the students we serve; and sensitivity to and knowledge and understanding of groups historically underrepresented, and groups who may have experienced discrimination.

4. Success integrating diversity as appropriate into the major duties outlined in the job description and in the duties listed in the District's hiring policy or demonstrated equivalent transferable skills to do so.

Special Licenses, Certificates, etc.:
Not applicable

Desired Qualifications:
Master's degree preferred.

Job Category
Executive/Administrative/Managerial

Classified Position type:
Classified Management

Classified Position term:
Regular

Equivalency Information:
In the Minimum Qualifications section, "equivalent combination of education and experience for which similar knowledge and abilities could be acquired" means that the applicant must have the required Bachelor's degree or the equivalent units for the degree.

Application Procedures, Notes and Contact Information
Interested applicants MUST by 5:00 PM of the closing date SUBMIT ONLINE ALL of the following materials to be considered for the position, as prompted via the following URL: https://jobs.sjeccd.org (Click "Apply for this Posting") . It is the responsibility of the applicant to SUBMIT ALL of the following required application materials for the application packet to be considered as complete:

1. A completed online San Jose/Evergreen Community College District ADMINSTRATIVE/MANAGEMENT APPLICATION
2. COVER LETTER
(Must state how you meet ALL the minimum qualifications in EDUCATION and EXPERIENCE as described in the job announcement minimum qualifications section. Also, state how you meet other qualifications)
3. RESUME
4. TRANSCRIPT(S) (unofficial or official copies) for stated degrees having the degree confer/award dates circled. Official transcripts will be required prior to employment start date should the position be offered.

ABOUT TRANSCRIPTS:
If you do not have an electronic version of the transcript to attach:
1. Attach or type in the text field of the attachment link a statement explaining that you will fax or mail the transcript to be received by 5:00 PM of the closing date.
2. Fax a legible copy of the transcripts to (408) 223-6341 and/or mail to the address below by 5:00 PM of the closing date.
3. Include the position posting number on the document before mailing or faxing.

IMPORTANT NOTES:

1. Only complete application materials will be considered. Application materials must include: a. ADMINISTRATIVE / MANAGEMENT APPLICATION, b. COVER LETTER, c. RESUME, and d. TRANSCRIPT(S) if a degree is stated and/or required (The criminal history explanation if any will NOT be forwarded to the screening committee).
2. Post date or late submission of materials will not be considered.
3. Incomplete application packet will not be considered.
4. Applications not having all required minimum qualifications in education and experience will not receive further considerations.
5. Letters of Recommendation are not required and will not be included in the application packet.
6. DEGREES must have been awarded by a college or university ACCREDITED by an accrediting body recognized by the U.S. Council on Post-Secondary Accreditation and/or the U.S. Department of Education.
7. Candidates with DEGREES and CREDITS earned outside of the United States must provide official certification of equivalency to U. S. degrees by a certified U. S. credential review service, must have a U.S. evaluation (course by course of the transcripts) and must be submitted with the application. Simple translation of the language on foreign transcripts, coursework, or similar will NOT suffice; thus will cause the application packet to be judged as incomplete.
8. Upon hire the successful candidate must provide the required documents of identity and authorization to work and attest he/she is authorized to work in the United States.
9. Application materials become the property of the district and will not be returned or duplicated.
10. Travel expenses to attend the interview are the responsibility of the candidate.
11. Meeting the minimum qualifications does not assure an interview.
12. The District may re-advertise, delay, choose not to fill the position, or choose to fill more than one position.

For assistance, contact:
Office of Human Resources
Attn: Employment Services, Suite # 9
4750 San Felipe Road
San Jose, CA 95135
Phone: (408) 270-6414 Fax: (408) 223-6341
Email: Hremploymentservices@sjeccd.org

For further information and instructions on how to apply, please visit our Web site @ https://jobs.sjeccd.org. or www.sjeccd.org.

Equal Opportunity Employer Statement:
San Jose/Evergreen Community College District is an Equal Opportunity Employer committed to nondiscrimination on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, age, gender, religion, sexual orientation, transgender, marital status, veteran status, medical condition, and physical or mental disability consistent with applicable federal and state laws.

Contacts:
- ADA/504 Section Officer: Yulian Ligioso or designee, 3095 Yerba Buena Road, San Jose, CA 95135, (408) 274-7900.
- Title IX Officer: Irma Archuleta, 3095 Yerba Buena Road, San Jose, CA 95135, (408) 274-7900 X.6749.

Reasonable accommodations will be provided for applicants with disabilities who self disclose.

About San Jose/Evergreen Community College District
The San Jose/Evergreen Community College District consists of two colleges. The metropolitan San Jose City College located just minutes from downtown San Jose, established in 1921, and the park-like Evergreen Valley College located in southeast San Jose at the foot of the Diablo Mountain range, which opened in 1975. The District is represented by dedicated and talented employees who are passionate about providing our student population with the best educational experience possible. The District recognizes that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive roles models for all students, and creates an inclusive and supportive educational and work environment for its employees, students, and the community it serves.

With enrollment of approximately 24,000 per semester, and an extremely diverse student population (Hispanic/Latino 33%, Black/African-American 8%, Asian/Pacific Islander 37%, American Indian/Native American 1%, White/Caucasian 21%, First Generation 31%) attaining educational goals reflecting 32% - AA Degree and Transfer to a 4-Year College/ University, the District's emphasis on student success makes it a recognized educational leader in the State.

The District encourages a diverse pool of applicants to serve as colleagues to an existing diverse management team consisting of 16% Hispanic/Latino, 16% Asian/Pacific Islander, 9% Black/African-American, 3% American Indian/Native American, and 52% White/Caucasian, as well as encouraging applications from all qualified, outstanding applicants.

For complete job description or info on how to apply, please visit:
https://jobs.sjeccd.org/applicants/Central?quickFind=50757

Vice President of Administrative Services: San Jose Evergreen Community College

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