Records Coordinator: Katten Muchin Rosenman LLP

Records Coordinator

Job Requirements: Working under the direction of the Records Supervisor, is responsible for maintenance and disposition of active and inactive records, supervising and assisting staff with the day-to-day activities of the Records Center including but not limited to: coordinating workflow, assessing priorities, monitoring absences and ongoing training. Implements policy and procedures, improves efficiencies and effectiveness of process, technology and services in order to ensure continual service enhancements, cost reductions and Firm consistencies. Counsels staff on performance issues, prepares support documentation, and makes recommendations to the Records Supervisor for disciplinary actions, and performance evaluations. Maintains familiarity with all database systems and staff responsibilities in the Records Center in order to assist and train staff as required and to support Records Center functions when workload requires process workflow adjustments. Maintains professionalism and strict confidentiality in all client and Firm matters and follows established Firm policies and procedures, all applicable laws and best practices governing records management and retention of records. Flexibility with overtime and on-call availability are required.

Necessary Qualifications: High school diploma or equivalent and four or more years related experience and/or training; or equivalent combination of education and experience; law firm experience is preferred. Prior and demonstrated knowledge and experience with records management tracking and database systems are required. Excellent computer and database skills utilizing LegalKEY, MS Word, Excel and Outlook is preferred. Minimum keyboarding skills of 30 wpm and data entry accuracy of 85% preferred. Must be a dependable team player possessing excellent organizational, oral and written communication, and follow-through skills. Ability to interact and work with a diverse group of attorneys and staff maintaining a professional demeanor at all times. Ability to make routine decisions within scope of the position’s responsibilities.

We offer an outstanding benefit package which includes: medical/dental, 401k with employer contribution; transportation fringe benefit program; paid back-up child care; generous paid time off policy; and long-term and short-term disability policies. For your dedication and loyalty, we offer an opportunity for professional growth and advancement.

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