| Administrative Assistant
Duties/Responsibilities:
• Executive support for department attorneys, including:
o management of meeting schedules and daily calendars;
o drafting and mailing correspondence, including Patent Award letters;
o preparing conference registrations and arranging travel; and
o processing expense reports.
• Group support and backup to executive administrative assistant, including:
o opening and distributing mail;
o assisting with shipping requests;
o maintaining department calendar;
o ordering department supplies and preparing equipment replacement requests;
o redirecting calls from the switchboard;
o opening purchase orders, processing invoices and generating check and wire requests;
o setting up new hires;
o scanning and filing documents;
o setting up conference rooms; and
o greeting/escorting guests.
• Coordinate and track NDA signature process
• Maintain Legal Department library, including updating and ordering materials
• Track subpoenas
• Assist with Department offsite
Qualifications:
• 5+ years experience.
• College graduate, but will consider a high school graduate with college coursework or an AA degree.
• Computer proficiency: extensive experience with MS Word, Power Point, Excel and MS Office software.
• Exceptional communication skills with excellent interpersonal, verbal and written communication skills.
Personal Skills:
• Organized, has a sense of urgency, meets deadlines.
• Proactive with demonstrated initiative, follow-through, prioritization, and problem-solving ability.
• Ability to work in a fast-paced, high-volume, and often fast-changing environment.
• Energetic, positive "can do" attitude.
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