Executive Admin Assist.: ACE Limited/ACE INA

The ACE Group of Companies is one of the worlds leading global commercial property and casualty insurance and reinsurance organizations, with 16,000 employees worldwide and offices in more than 50 countries.

ACE serves the property and casualty insurance needs of businesses of all sizes in a broad range of industries. We also provide specialized insurance products—such as personal accident, supplemental health and life insurance—to individuals in select countries. Our reinsurance operations include both property and casualty and life companies.

Details of this critical opening follow:

Performs administrative duties for executive management. Responsibilities may include screening calls, making travel and meeting arrangements, preparing reports and financial data, training and supervising other support staff, and customer relations. Requires strong computer and internet research skills. Also calls for flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.

Duties may include, but are not limited to:

*Under limited supervision, performs administrative duties of a highly confidential nature.

*Performs administrative analyses delegated by the Regional SVP which require a considerable degree of independent decision making.

*Schedules and organizes activities such as meetings, travel, conferences and department activities for SVP and select other members of the department.

*Establishes, maintains and updates files for the SVP

*Prints, sorts and distributes mail; answers routine correspondence.

*Participates in the compilation of quarterly reports and the distribution of the report.

*Sets-up new employees reporting to the Regional Executive, working with IT, facilities management and others as required to obtain workspace, equipment and all necessary accesses for new employees.

*Maintains records, statistics, and reports relating to the Regional Executive or his staff, etc.

*May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities and operations.

*Development PowerPoint/Excel/Access presentations for the Regional Executive.

* Attend bimonthly meetings and take notes for the Regional Executive which should be maintained if needed in a later time.

Reports to the ACE Regional SVP. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization.

DESIRED QUALIFICATIONS/SKILLS:

*5 to 7 years of demonstrated competence in administrative assistant functions or related experience

*High degree of professionalism and a demonstrated ability to handle highly confidential information

*Accurate typing skills of 55-60 wpm

*Excellent working knowledge of PC and various Microsoft software programs including Word, Excel, and PowerPoint

*Thorough knowledge of the role and objectives of the department

*Excellent customer service skills

*Strong verbal and written communication skills

*Self-starter with willingness to take initiative

*Demonstrated ability to work independently with limited supervision

*Proven ability in planning, prioritizing, and organizing diverse workload

*Effective interpersonal skills to be capable of working with all levels of office personnelACE offers a competitive salary plus cash bonus, equity opportunities and a comprehensive benefits package including life, health, dental, vision, a generous retirement savings plan with a generous company match, disability coverage, stock purchase plan, flexible spending accounts, tuition reimbursement, and business casual dress.

Sound like the right job for you? For consideration, please apply below. If you would like additional information about the ACE Group, please visit our website at www.acelimited.com