OMNIPLEX World Services Corporation is a leading provider of high quality security services and innovative investigative solutions for prestigious government and commercial customers. And, OMNIPLEX is the only security services provider to be named one of Washington Business Journal's '2006 Best Places to Work'.
Expect the Best from Us Because We Expect the Best From You!
Come join our team! OMNISEC International Investigations, Inc., a subsidiary of OMNIPLEX, is seeking qualified applicants to fill up and coming opportunities for Executive Assistants in Northern, VA.
Job Duties:
- Experience serving as liaison between Senior Executives and managers;
- Perform executive duties to include:
- Research topics of interest; prepare background books/ talking points papers;
- Monitor emails; draft non-routine letters, documents, and reports requiring knowledge of the client's organization, policies, regulations, procedures
- Answer phones; screen, and refers calls to appropriate client resources
- Prepare for visitors by initiating security clearances and escorts visitors
- Sorts/screen incoming mail; categorizes and prioritizes response needed.
- Develop and maintain accurate records and files management systems
- Prepare expense statements.
- Oversee ordering of supplies, repair of office equipment, initiating the installation of new software, or planning office renovation projects.
- Provide career guidance for subordinate secretary/other staff
- Participate in panels for selecting, hiring and placing staff
- Participate in Career Panel processes including developing and administering career development policies and procedures
- Serve as counselor and mentor to subordinate staff.
- Provides on-the-job-training by pairing less experienced subordinates or team member with those who have more expertise.
- May perform team lead/ first line supervision functions to subordinate staff
- Assign and monitor the staff workload
- Establish performance objectives
- Other duties as assigned.
Basic Qualifications:
- 3 years of progressively responsible executive office support experience with exposure to different offices/directorates
- High School diploma or GED
- Knowledge of government agencies and their inter-relationships and Community regulations, policies, organizational rules
- Excellent oral and written communication skills
- Excellent customer service skills, demonstrated by responding to Senior staff
- Knowledge of current computer applications/ internal transactional applications
- Extensive knowledge of filing and records management systems and practices.
- Knowledge of QA procedures to ensure data integrity and timeliness of the data.
- Ability to lead and mentor staff through example.
- Ability to develop creative approaches to resolve problems.
- Ability to work independently at a brisk pace, make urgent judgment decisions
- Ability to adapt to a rapidly changing work requirements and.
- Ability to review diverse reference sources and synthesize data for reports
- Ability to work a flexible schedule; may require overtime or extended hours.
- Must have current TS/SCI Clearance and Full Scope Poly.
OMNISEC is committed to a drug free workplace. As such, the Company conducts pre-employment, reasonable cause, random, and contract-mandated testing in accordance with federal and state law.
EOE M/F/D/V
