Associate Records Management Specialist II - Site Team Lead - San Diego, CA: Quintiles Transnational Corp.
| Job ID | 0801372 |
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| Company Name | Quintiles Transnational Corp. |
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| Job Category | Clerical/Administrative; Pharmaceutical/Biotech |
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| Location | San Diego, CA |
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| Position Type | Full-Time, Employee |
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| Experience | 2-5 Years Experience |
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| Desired Education Level | Other |
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| Date Posted | April 11, 2008 (Reposted Jul 5) |
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| View Quintiles Transnational Corp. profile and job listings |
The Clinical Development Services division of Quintiles has more depth of therapeutic expertise and a broader range of services than any other service provider. We conduct both US and Global trials in all therapeutic areas. In fact, Quintiles conducts more clinical trials than anyone else in the world. Become involved in work worth that improves the quality of life for people around the globe. Let your career soar! We are seeking an enthusiastic Associate Records Management Specialist II to join our team.
Purpose:
Serve as the liaison between the records management and user departments regarding information and records issues. Ensure that project timelines are met and facilitate the orderly imaging, transfer, retention, and disposition of various project-related and business records. Design and administer records management systems.
Responsibilities:
- Function as team leader for records management projects. Ensure project deadlines, commitments, and goals are met by monitoring teams daily outputs.
- Coordinate the retrieval of records requested by users and prepare closed studies for transfer to clients.
- Assist management with the implementation of strategic goals, plans, cost proposals, and resource projections for records management projects.
- Train team members on records management tasks, policies, and procedures.
- Monitor filing accuracy and compliance to Quintiles or customer file plans and SOPs.
- Monitor and assist in the preparation of closed studies for transfer to clients per agreed due dates.
- Interface with departments to support retrieval projects and ensure information needs are met. Serve as primary contact for clients.
- Recommend changes or revisions to records retention schedules. Maintain accurate indices and databases to control inventory.
- Coordinate transfer, recall, and disposition of records to commercial records storage centers. Oversee disposal of obsolete records and ensure efficient maintenance of records storage space, supplies, and equipment.
- Maintain records center security to protect record integrity by ensuring compliance to SOPs.
- Collect data and assist in the preparation of statistical reports for management on all phases of record management operations.
- Conduct and manage imaging processes and train staff on imaging processes.
- Design and administer records management systems
- Bachelor’s degree in records management or related field, with 3-5 years experience working in a records management environment; or equivalent combination of education, training and experience
- Knowledge of technology applications relevant to records management environments.
- General knowledge of computer technology and software programs.
- Knowledge of facilities operations.
- Extensive knowledge of records management laws and regulations.
- Strong organizational, planning, and decision making skills.
- Excellent oral and written communication skills.
- Ability to perceive and analyze problems, develop solutions, and make sound management decisions.
- Ability to manage and lead others.
- Ability to work effectively with others.
- Ability to work with outside vendors.
- Ability to establish and maintain effective working relationships with co-workers, managers, and clients.
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