Events Coordinator- Fund Raising Department: Olive Crest

DUTIES AND RESPONSIBILITIES INCLUDE:

1. Events:

• Assist in the planning and execution of special events (including computer tracking and spreadsheets.)
• Prepare and generate correspondence for event and auction solicitation.
• Handle follow-up phone calls regarding event and auction solicitation.
• Create forms, invitations, flyers, etc. using desktop publishing for in-house use and special events.
• Work with local printers to determine most cost-effective means of printing above-mentioned materials.
• Attend all fundraising events (some held outside of normal business hours).
• Maintain complete and current records (event binder notebooks and electronic files) for all events.
• Assist with event reconciliation of revenue and expenses.
• Assist with follow-up for events, including thank-you correspondence, billing and other types of post-event work.
• Make follow-up calls to donors regarding outstanding pledges.
• Ensure that information regarding donors (names, addresses, etc) is updated and accurate in the Raiser’s Edge database.

2. Support the existing Volunteer Groups by attending meetings and provide support as needed.

3. Cultivate, coordinate and supervise pool of volunteers for support prior to and during events. Respondto public inquiries from the Olive Crest website in a timely manner.

4. Supervise event-support office volunteers and temporary event employees.

5. Interact in a professional manner by telephone and in person with donors and volunteers as pertains to events and meetings.

6. Assist with miscellaneous tasks and requests as needed.

7. Assist with reception coverage as needed.

Qualified candidates must have strong administrative skills and experience planning events of various sizes. Experience with MS Office Programs is essential. Graphic Design experience is preferred.