Human Resources/Office Administrator: iconmobile

iconmobile is one of the leading international design agencies and technology suppliers in the mobile world. Founded in Germany in 2003, iconmobile has focused on platform innovation and user interface design to deliver best of class products for carrier portals, commercial enterprises and marketing campaigns, and has earned a reputation for excellence in Europe and around the world. To see more about our culture and who we are please visit us at www.iconmobile.com

What we are looking for:

Specialists need not apply – we are a firm that prides itself on mobility and flexibility and our successful candidate will be someone who can be a generalist in the area of office administration. This person is the oil of the office engine. They have hundreds of things going on at once on the inside but look like they are only focused on their customer on the outside. This is a great opportunity for someone with a independent personality to become a vital member of the Company’s staff.

Duties:

Under the direction of the Director, Human Resources the Office Administrator will be responsible for the following tasks:

o Coordinates the maintenance and alteration of office areas and equipment as well as layout, arrangement and housekeeping of all office facilities.

o Arranges complex and detailed travel plans and itineraries, complies documents for travel-related meetings for all employees.

o Negotiates the purchase of office supplies and furniture, office equipment, ect in accordance with purchasing polices and budgetary restrictions.

o With the I.T Department coordinate the maintenance of office equipment including but not limited to recycling, changing light bulbs, heat problems, water problems, general repairs, staff moves ect.

o Participation in party, event and special projects as directed.

o Responsible for greeting guests in a professional friendly hospitable manner.

o Types memos, correspondence, reports and other documents as directed.

o Professionally receive and direct all incoming phone calls.

o Screens incoming calls and correspondence and respond independently when possible.

o Organizes programs events, meetings or conference by arrange facilities and careers, issuing information and invitations, coordinating travel and timelines.

o Prepares agendas, notices, minutes and resolutions for corporate meetings.

o Creates a maintains spreadsheets, database files and contact lists.

o Maintains confidentiality of all information.

o Assists the Director, Human Resources in carrying out various human resources programs and procedures for all company employees.

o Participates in the initial recruitment efforts by coordinating schedules and interview administration.

o Helps maintain corporate Organizational charts and employee directories.

o Sorts, opens and distribute mail according to recipients.

o Responsible for the reception and delivery of all correspondence including but not limited to Faxes, Mail, FedEx, UPS, Messenger and the service of the like.

o Creates postage and ensure accurate delivery of all company correspondence.

Qualifications:

· 4 or more years working in an office administration capacity and at least 2 years working in a Human Resources Role.

· Ability to multi-task and maintain organization in a fast paced, changing environment.

· Ability to create and maintain the highest levels of confidentiality when dealing with proprietary information and sensitive situations.

· Software excellence with all Microsoft Office Suites to include but not limited to Word, Excel and PowerPoint.

· Working knowledge of the mail process such as postage machines and FedEx/UPS shipping portholes

· Professional Appearance and manner

· Proven track record of excellent customer service skills and office etiquette.

· Must be punctual, have a think skin and able to take direction from multiple people at once.

What we offer:

Besides a crazy cool environment working with the best in the industry we also offer:

Very competitive compensation

Fortune 500 style benefits package that includes:

o Medical, Dental and VSP Vision

o 401K Plan

o Employee Assistance Programs

o Health Advocate Programs

o Flexible Spending Account

o Dependant Spending Accounts

Above Market Competitive PTO & Holiday Program

Working Advantage Corporate Discounts.