Records Specialist: DeNovo Legal LLC

General Summary:

The Records Specialist coordinates one or more primary functions of the department, including the processing of new files, maintaining offsite storage materials, implementing the records retention program, or coordinating case room activities. The Specialist may also mentor and train new staff or other Firm personnel on records operations.

Directs one or more major functions of the department in a largely independent manner with minimal supervision; develops plans, organizes files and work flow, supports junior staff, and assumes responsibility for the completion of major projects. Responds to requests, (complex and basic), for files and records information from attorneys and staff. Researches and retrieves appropriate files using all search tools available, including manual and electronic resources. Prepares new files both physically and within the records database. Provides correct data entry and identification for new records. Checks out files to appropriate persons. Tracks the location of files in the records database and in manual systems. Detects and corrects discrepancies between index entries and physical documents.

Proactively reviews Records database content and is able to recognize errors and correct them; learns Records database functions and department procedures to a high level of proficiency and serves as a resource for other staff. Assists or directs other Records staff in the performance of their duties. Trains newer Records employees and assists in orientation of new attorneys and staff about Records services. Prepares file releases for departing attorneys and file transfers to other offices; correctly implements Firm procedures for the review and disposition of privileged and non-privileged material. Coordinates some or all box archiving and offsite storage procedures; handles incoming and outgoing files; maintains consistency of data between the vendor and Firm databases; processes vendor invoices. Bachelor’s degree required, three years of relevant records experience may be substituted for the degree, At least three years related Records experience desired, preferably in a law firm Records Department.

For immediate consideration please forward you resume and referrals to Jeffrey.Gersh@Denovolegal.com