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Executive Administrative Assistant: Otsuka America, Inc.

Job ID08-058
Company NameOtsuka America, Inc.
Job CategoryClerical/Administrative; Pharmaceutical/Biotech
LocationRockville, MD
Position TypeFull-Time, Employee
Experience5-10 Years Experience
Desired Education LevelHigh School
Date PostedMay 8, 2008 (Reposted Jul 1)
Otsuka America, Inc.
View Otsuka America, Inc. profile and job listings

Otsuka America Pharmaceutical, Inc. (OAPI) is a successful, innovative, fast-growing healthcare company that commercializes Otsuka-discovered and other product opportunities in North America , with a strong focus on and commitment to neuroscience, cardiovascular and gastrointestinal therapeutic treatments.

Otsuka is seeking an Executive Administrative Assistant who will provide high-level administrative support to the Vice President of Oncology and to the oncology department, exercising discretion and independent judgment in handling confidential information. This includes using Microsoft Office software to provide word processing, presentation and spreadsheet reports for the department. The position will support record retention, departmental filing and mail distribution, assist with department meeting logistics, ad-hoc departmental administrative duties, and provide back-up support function to other departmental administrative duties when required.

The specific duties of the Executive Administrative Assistant are as follows:

  • Interacts with internal and external customers/guests, executives and employees via phone, email or in person.
  • Arranges and coordinates executive travel for domestic and international trips.
  • Maintains daily calendars and keeps executive abreast of same.
  • Assembles agendas and creates, maintains and distributes minutes.
  • Resolves problems that require in-depth knowledge of company policies and procedures, and projects in progress.
  • Schedules meetings, manages meeting logistics, schedules appointments and coordinates attendance at meetings.
  • Compiles reports, troubleshoots problems, and anticipates executive needs.
  • Creates expense reports, orders supplies and processes invoices using Oracle
  • Maintains confidential files.
  • Other duties as assigned to ensure and maintain continuity of the office.

The successful candidate must meet the following minimum requirements:

  • High school diploma or GED with minimum of five to 10 years administrative and secretarial experience, with at least two years supporting high level executives.
  • Excellent verbal and written communications, strong problem solving and organizational skills.
  • Proficiency in office automation software, particularly Word, PowerPoint and Excel with working with knowledge of computerized financial applications.
  • Able to work with a diverse set of internal and external customers.
  • Ability to balance workload to meet organization and department timelines.

We offer a competitive compensation and benefits package plus a positive work environment, which encourages personal growth and achievement.

For immediate consideration, qualified candidates should apply online at www.otsuka.com. Click on OPDC, Careers, then Employment Opportunities. Enter 08-058 for keyword search.

Otsuka is an Equal Opportunity Employer.

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