Job Description
Summary Responsibilities:
1. Answering of telephones
2. Handling of mail, couriers, deliveries, etc.
3. Office equipment maintenance and supplies
4. Travel arrangements
5. Accurately take customer orders and enter into Navision, processing required paperwork, through close out of order and invoicing.
6. Tracking of all open customer orders and timely follow-up
7. Assist in collection process if needed
8. Processing of purchase orders, receiving reports and confirmation of receipts daily.
9. Tracking of all open purchase orders and timely follow-up
10. Processing of branch payrolls on a bi-weekly basis [as needed]
11. Process each day's activity promptly and accurately
12. Assist with Inventory cycle counting and other Inventory tracking duties as needed
13. Maintain office supplies inventory, sufficient to meet requirements at all times
14. Assist other office personnel, as requested
15. Maintain neat and orderly office appearance
Required Skills:
1. Pleasant, professional and tactful telephone manner
2. Familiarity with all type of office machines
3. High Level of computer familiarity and accuracy
[Microsoft programs-Outlook, Excel, Word and Navision a plus]
4. Detail oriented and organized
5. Willing and capable of working on numerous open ongoing tasks
6. Willing and regular communicator with superiors and co-workers
7. Superior communication skills, oral and written, with staff, clients and others
8. Willing to augment and upgrade personal capabilities
9. Comfortable in dealing with clients, staff, suppliers and others
10. Familiarity with all type of office machines
11. Flexible and willing work habits
12. Timely attendance
13. Acceptable appearance
