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Payroll Supervisor: Foothill-De Anza Community College District

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Job ID	10-013
Company Name	Foothill-De Anza Community College District
Job Category	Education/Training; Human Resources
Location	Los Altos Hills, CA
Position Type	Full-Time, Employee
Experience	5-10 Years Experience
Desired Education Level	Bachelor of Arts
Date Posted	August 18, 2009 (Reposted Dec 1)

View Foothill-De Anza Community College District profile and job listings

Payroll Supervisor

Foothill-De Anza Community College District
ANNOUNCEMENT OF EMPLOYMENT OPPORTUNITY

Payroll Supervisor

Job #10-013

Duties and Responsibilities
The Foothill-De Anza Community College District is currently accepting applications for Payroll Supervisor, Central Services, Foothill-De Anza Community College District.

Instructions for applying:
To apply for this position, submit all required application materials (listed below) to http://www.fhdajobs.net. As of 2/1/09, we only accept on-line application materials.

APPLICATION PACKET:
1. A District application to be completed at http://www.fhdajobs.net *In the application, you will provide information, which demonstrates your understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
2. A cover letter detailing your qualifications, skills and abilities as they relate to the position.
3. A current resume of all work experience, formal education and training.

If any required application materials are omitted, the committee will not review your application materials.

Application materials not required for this position will not be accepted.

Documents which can be associated with this posting
Resume
Cover Letter

DUTIES AND RESPONSIBILITIES OF THE POSITION INCLUDE:
Under the direction of the Controller, supervise all district payroll functions including payroll preparation, payroll reconciliation, taxes, accounting reporting, and calculating miscellaneous deductions. Establish and interface with external agencies including auditors, legal attorneys, state retirement agencies, County of Education employees, IRS representatives, Franchise Tax Board (FTB), Employment Development Department (EDD), as well as vendors supplying services and equipment. Ensure that the payroll staff are functioning as assigned and that the payroll is processed in an accurate manner. Prepare and verify classified, faculty, and casual payrolls; maintain related payroll records and reports; ensure that wages, salaries, and deductions are being paid in accordance with established policy and labor agreements; and review, correct and audit payroll information. Ensure adherence to proper accounting procedures and controls; maintain payroll related accounts through specified cycles meeting required deadlines. Supervise the preparation and maintenance of payroll records and reports including those required to meet STRS and PERS and other state, local, and federal requirements. Ensure the timely and accurate preparation and transmittal of payroll tax deposits, W-2s, and all mandated tax adjustments and filings. Respond to verbal and written inquiries from employees regarding payments, tax withholding, retirements reporting and voluntary deductions. Provide technical expertise to administrators regarding payroll operations; serve as a lead in developing new policies and procedures as required. Prepare comprehensive financial and statistical reports related to payroll, retirement leaves and unemployment insurance. Supervise and evaluate the performance of assigned staff; interview and participate in selecting employees; and counsel, discipline and terminate personnel according to established policies and procedures. Coordinate activities of campus payroll liaisons. Serve as a resource to campus administrators, employees and students in regard to payroll matters. Communicate with representatives of government agencies, financial institutions, retirement systems and bargaining units to exchange information, resolve issues and coordinate activities. Confer with personnel and data processing staff to coordinate efforts and enhance automated systems and reporting capabilities. Oversee and maintain assigned departmental budget; monitor and control expenditures in accordance with established limitations. Attend and participate in a variety of meetings; serve as liaison to District staff and outside agencies on matters related to payroll processes and issues. Perform other related duties as assigned.

CONDITIONS OF EMPLOYMENT
Salary: $6,641.36 per month plus benefits; level 5-66
Position: Full-time, Permanent, 12 months per year
Starting date: As soon as possible upon completion of the search process.

Excellent benefits package which includes full cost medical coverage for employee and eligible dependents, dental, vision care, employee assistance program, long-term disability, retirement benefits and basic life insurance.

For information on our benefits package that includes fully paid medical for employees and dependents, visit our web site: http://hr.fhda.edu/benefits

Persons with disabilities who require reasonable accommodation to complete the employment process must notify Employment Services no later than the closing date of the announcement.
The successful applicant will be required to provide proof of authorization to work in the U.S.

All interviewing costs incurred by applicant are the responsibility of the applicant.

MINIMUM QUALIFICATIONS:
1. Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
2. Any combination equivalent to: Bachelor's degree in accounting, finance or related field.
3. Five years increasingly responsible payroll/accounting experience.
4. One year in a supervisory capacity.

*Please note, if you do not possess the requested degree, please provide within your resume, additional related education (i.e. course work, seminars, workshops, trainings, certifications, etc.) Work experience and education are two separate requirements

Campus
Central Services

Terms
12 Month

Department
Accounting Services

Salary
$6641.36

Job Close Date
08-28-2009

Union Type:
Not Assigned

Schedule
Full Time

Knowledge of
In addition, successful candidates will demonstrate the following:
1. Knowledge of principles, practices and procedures of payroll and accounting.
2. Knowledge of modern office practices, procedures and equipment.
3. Knowledge of computerized payroll/accounting systems and data processing systems.
4. Knowledge of record-keeping techniques.
5. Knowledge of district organization, operations, policies, and objectives.
6. Knowledge of State Education Code, State Budget and accounting policies and other applicable laws.
7. Knowledge of operation of a computer and related software.
8. Knowledge of oral and written communication skills.
9. Knowledge of technical aspects of field of specialty.
10. Knowledge of principles of supervision.

Ability to
11. Ability to demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college, students faculty and staff.
12. Ability to apply laws, policies, and contract provisions pertaining to payroll procedures.
13. Ability to analyze situations accurately and adopt an effective course of action; analyze complex financial data and prepare accurate records and reports.
14. Ability to hire, train, supervise and evaluate personnel.
15. Ability to develop and implement improved practices and procedures.
16. Ability to assure compliance with applicable District policies, procedures, and governmental regulations.
17. Ability to operate a computer and related office equipment.
18. Ability to establish and maintain cooperative and effective working relationships with others.
19. Ability to analyze situations accurately, exercise sound judgment and working independently, adopt an effective course of action.
20. Ability to meet schedules and timelines.
21. Ability to maintain accurate files and records.
22. Ability to communicate effectively both orally and in writing.
23. Ability to work independently with little direction

For a complete job description, or to apply, please visit: https://www.fhdajobs.net/applicants/Central?quickFind=179073

For more information about our application process contact:
Employment Services
Foothill-De Anza Community College District
12345 El Monte Road
Los Altos Hills, California 94022
(650) 949-6217
Email: employment@fhda.edu
http://www.fhda.edu

EOE

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Payroll Supervisor: Foothill-De Anza Community College District

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